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What To Look For In a Fleet Management System

There are numerous difficulties in managing a fleet of automobiles. Purchasing fleet management software is one way to solve the problem. Find out what to look for by reading on.

Regardless of how skilled your drivers are and how advanced your cars are, fleet management is not a simple process.

Visibility is a major problem. Being a fleet manager is similar to being an astronomer surveying the night sky or a commander seeing the war from a hillside. You may feel more like a cat herder on a bad day.

In order to determine whether your fleet is operating smoothly, you must see it in person. At the same time, you must manage your budget and vehicle upkeep, which can be eye straining.

Investing in fleet management software is one way to address this issue. Rich reams of data will be provided by a dependable piece of software, relieving some of your burden. We are discussing topics such as

Where are your vehicles at any moment?

Traffic conditions

How long have drivers been driving, and do they adhere to the laws regarding driving hours?

How long have drivers been sitting still?

Security

Any vehicle maintenance that’s required.

Most importantly, this data can be used. Decision-making can be influenced and informed by it. This can therefore result in more automation, reduced expenses, and optimised workflows (read: less stress).

It’s challenging to keep up with the inefficiencies of even a small fleet of cars because you’re only human. While you focus on other tasks, good fleet management software can identify trends with the astute eye of a data analyst.

inefficiencies in fuel. risks to safety. Being on time. All of these tendencies are easily detectable by software, which puts you in a better position to take action.

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What characteristics ought to be present in fleet management software?

You need a system that is easy to use and offers complete visibility, regardless of the size of your fleet. It should have the following six attributes.

  1. GPS monitoring

It is not a good use of time to ask drivers where they are. You can check the precise location of your vehicles with GPS tracking.

This offers numerous benefits, ranging from scheduling fleet maintenance to determining whether and why a driver is delayed. GPS can automatically plan maintenance and track each vehicle’s mileage, giving you more time to do other things.

  1. Driving hours compliance

You will be familiar with driving hours compliance as a fleet manager. However, what are some ways to prevent drivers from driving for extended periods of time?

Since non-compliance might result in a fine, your business line is also at danger in addition to the driver’s safety.

Therefore, use software that tracks your fleet’s hours of service to keep your drivers safe and your compliance on point.

  1. Vehicle health examinations

How well-maintained is your fleet? It goes without saying that removing a car from service to fix it costs you money, annoys customers, and may cause your products to spoil.

Although repairs and maintenance are unavoidable, they don’t always have to be sudden. A quality fleet management system will provide you with information such as:

This makes it simple to plan maintenance and repairs so you don’t get caught off guard.

  1. Monitoring of fuel

Naturally, one of your largest expenses is fuel. However, determining fuel economy isn’t always simple, particularly if you don’t know how long your drivers’ motors are left idle.

You can identify inefficiencies and take appropriate action by purchasing software that tracks fuel consumption.

  1. Route management

Route management is associated with fuel monitoring. Are you certain that your drivers are travelling the quickest routes to their destinations? But what would you do if you couldn’t track them in real time?

Effective fleet management software does more than just keep tabs on drivers. In order to help you make wise judgements regarding future travels, it also automatically compiles and evaluates historical routes.

The outcome? Reduced fuel costs, more satisfied consumers, and improved time efficiency.

  1. Safety of drivers

No amount of training can completely eliminate the likelihood of an accident, and your drivers are not indestructible.

However, speeding and aggressive driving are two of the main reasons for auto accidents. Dashcam integration is a feature of most fleet management software that allows you to do spot checks on driver performance and to offer proof in the event of an accident.

Selecting the best fleet management program for your needs

It’s difficult to determine which fleet management software is “best” among the many options available. We have some tips on what to look for, but we’re not here to sell you software or endorse a specific brand.

In addition to the aforementioned advantages, the software you purchase should be packed with data, easy to use, and integrate.

  1. Easy to use

Fleet management software’s main goal is to free up your time so you may concentrate on other things. Therefore, you require software that is simple to access, manage, and install.

  1. Easy to integrate

You may combine current systems with the best fleet management software. These might consist of:

GPS, payroll, invoicing, and routing software

All of your information in one location, ready to guide your next business decision.

  1. Data analytics

Data analysis is a speciality that you might not be entirely comfortable with. To play to your strengths and make the greatest choice possible, you need the analysis to be automatically interpreted for you.

The bottom line

An effective fleet management system will be straightforward to use, packed with features, and simple to integrate with your current configuration. This will guarantee that you can continue doing business as usual, but with more visibility and copious amounts of data.

Do you want to hire a minibus in London or Gravesend? Do not hesitate to contact us; our helpful, kind staff would be delighted to provide you with further information.

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